As noted earlier, all of us encounter thousands of messages in our everyday environments, so getting your idea heard above all the other ones is a constant battle. Some speakers will try gimmicks, but we strongly believe that getting your message heard depends on three fundamental components: message, skill, and passion. The first part of getting your message across is the message itself. When what you are saying is clear and coherent, people are more likely to pay attention to it. On the other hand, when a message is ambiguous, people will often stop paying attention. Our discussions in the first part of this book involve how to have clear and coherent content.
The second part of getting your message heard is having effective communication skills. You may have the best ideas in the world, but if you do not possess basic public speaking skills, you are going to have a problem getting anyone to listen. In this book, we will address the skills you should possess to effectively communicate your ideas to others.
Lastly, if you want your message to be heard, you should communicate passion for your message. One mistake that novice public speakers make is picking topics in which they have no emotional investment. If an audience can tell that you do not really care about your topic, they will just tune you out. Passion is the extra spark that draws people’s attention and makes them want to listen to your message.
In this section, we will examine the process of public speaking by first introducing you to some basic components of public speaking, a few basic models of public speaking and then discussing how public speaking functions as dialogue. To start at the beginning, let us look a little more in depth at some basic terms. Next the models will give you a basic understanding of the communication process and some challenges that you may face as a speaker.
Basic Components of Public Speaking
When we communicate, it all starts with an origin. Generally speaking, the source refers to the person sending the message. This role can be called speaker, sender, encoder, or source. Because encoding is the act of sending a message, many communication scholars refer to the sender as the encoder. Because we can send messages while speaking and listening, sometimes using the term “speaker” does not fit the circumstances. We can operate as sources both verbally and nonverbally while speaking and listening during public speaking.
Usually there is a primary intended audience when we are speaking. In conversation it may just be one or two people, but with public speaking it can be anywhere from a handful of people to thousands of people packed in an arena. These people are thought of as the receivers of the message. This role can be called listener, receiver or decoder. Because decoding is the act of receiving and making sense of a message, communication scholars often refer to the receiver as the decoder. Receivers can receive all sorts of messages whether they are intended or not.
The channel is usually the primary method or medium for communicating and can occur through face to face communication, telephone conversations, texting, letters, mass media, etc. It is important to recognize that the channel you select may have implications for your message. Some messages are best delivered face to face, while some can be handled in a simple email or text message. Which channel is your primary method for communicating? How does public speaking in a face to face setting differ from delivering a speech through a computer screen?
The message is the basic idea or information you are hoping to convey. Messages can present themselves in a variety of ways, but we primarily identify them in two primary categories: verbal and nonverbal. Verbal messages are those that we use language to deliver. They communicate our ideas or information through the use of the words we select to use. The way we word messages can have a major impact on the way the message is received. Nonverbal messages are the ways we communicate without using words. This can involve our vocal characteristics, our gestures, body movements, facial expressions and more. As indicated above, you can tell when someone is excited to talk about a topic versus someone who lacks care and concern for the topic they are discussing. What kinds of nonverbal behavior indicate a lack of passion in a person’s presentation? Feedback is a specific type of message that indicates the receiver’s response to the information. Feedback can also be presented verbally or nonverbally. When we clap for a speaker or we ask challenging questions, these behaviors communicate feedback to the speaker.
Oftentimes when a source is trying to send a message to a receiver, there is a problem that prevents the message from being received as intended. This problem is generally considered to be noise. Noise is anything that interferes with the message in its transmission or reception of the message. The noise can be external to the participants engaged in communication or it can be internal. Common types of noise include physical noise, physiological noise, psychological noise, and semantic noise. You will learn more about these different types of noise in section 11.4 of this text.
Understanding the basic components of communication will help give you a foundational understanding that will benefit you as you move through this course. Additionally, it is useful to learn about the different views of communication and how they have changed through time as well as the differences of the models between different channels of communication.
Models of Public Speaking
A basic model of human communication is one of the first topics that most communication teachers start with in any class. For our focus on public speaking, we will introduce three widely discussed models in communication: linear, interactional, and transactional.
The linear model of public speaking comes from the work of Claude Shannon and Warren Weaver (1949). The original model mirrored how radio and telephone technologies functioned and consisted of three primary parts: source, channel, and receiver. The was the part of a telephone a person spoke into, the was the telephone itself, and the was the part of the phone where one could hear the other person. Shannon and Weaver also recognized that often there is static that interferes with listening to a telephone conversation, which they called noise.
Although there are a number of problems with applying this model to human communication, it does have some useful parallels to public speaking. In public speaking, the source is the person who is giving the speech, the channel is the speaker’s use of and , and the receivers are the audience members listening to the speech. As with a telephone call, a wide range of distractions () can inhibit an audience member from accurately attending to a speaker’s speech. Avoiding or adapting to these types of noise is an important challenge for public speakers.
The interactional model of communication developed by Wilbur Schramm builds upon the linear model (Schramm, 1954). Schramm added three major components to the Shannon and Weaver model. First, Schramm identified two basic processes of communication: encoding and decoding. is what a source does when “creating a message, adapting it to the receiver, and transmitting it across some source-selected channel” (Wrench, McCroskey & Richmond, 2008). When you are at home preparing your speech or standing in front of your classroom talking to your peers, you are participating in the encoding process.
The second major process is the process, or “sensing (for example, hearing or seeing) a source’s message, interpreting the source’s message, evaluating the source’s message, and responding to the source’s message” (Wrench, McCroskey & Richmond, 2008). Decoding is relevant in the public speaking context when, as an audience member, you listen to the words of the speech, pay attention to nonverbal behaviors of the speaker, and attend to any presentation aids that the speaker uses. You should then interpret what the speaker is saying.
Although interpreting a speaker’s message may sound easy in theory, in practice many problems can arise. A speaker’s verbal message, nonverbal communication, and presentation aids can all make a either clearer or harder to understand. For example, unfamiliar vocabulary, speaking too fast or too softly, or small print on presentation aids may make it difficult for you to figure out what the speaker means. Conversely, by providing definitions of complex terms, using well-timed gestures, or displaying graphs of quantitative information, the speaker can help you interpret his or her meaning.
Once you have interpreted what the speaker is communicating, you then evaluate the message. Was it good? Do you agree or disagree with the speaker? Is a speaker’s argument logical? These are all questions that you may ask yourself when evaluating a speech.
The last part of decoding is “responding to a source’s message,” when the receiver encodes a message to send to the source. When a receiver sends a message back to a source, we call this process . Schramm talks about three types of feedback: direct, moderately direct, and indirect (Schramm, 1954). The first type, direct feedback, occurs when the receiver directly talks to the source. For example, if a speech ends with a question-and-answer period, listeners will openly agree or disagree with the speaker. The second type of feedback, moderately direct, focuses on nonverbal messages sent while a source is speaking, such as audience members smiling and nodding their heads in agreement or looking at their watches or surreptitiously sending text messages during the speech. The final type of feedback, indirect, often involves a greater time gap between the actual message and the receiver’s feedback. For example, suppose you run for student body president and give speeches to a variety of groups all over campus, only to lose on student election day. Your audiences (the different groups you spoke to) have offered you indirect feedback on your message through their votes. One of the challenges you may face as a public speaker is how to respond effectively to audience feedback, particularly the direct and moderately direct forms of feedback you receive during your presentation.
One of the biggest concerns that some people have with the interactional model of communication is that it tends to place people into the category of either source or receiver with no overlap. Even with Schramm’s model, encoding and decoding are perceived as distinct for sources and receivers. Furthermore, the interactional model cannot handle situations where multiple sources are interacting at the same time (Mortenson, 1972). To address these weaknesses, Dean Barnlund (2008) proposed a of communication. The basic premise of the transactional model is that individuals are sending and receiving messages at the same time. Whereas the interactional model has individuals engaging in the role of either source or receiver and the meaning of a message is sent from the source to the receiver, the transactional model assumes that meaning is co-created by both people interacting together.
The idea that meanings are co-created between people is based on a concept called the “field of experience.” According to West and Turner, a field of experience involves “how a person’s culture, experiences, and heredity influence his or her ability to communicate with another” (West & Turner, 2010). Our education, race, gender, ethnicity, religion, personality, beliefs, actions, attitudes, languages, social status, past experiences, and customs are all aspects of our field of experience, which we bring to every interaction. For meaning to occur, we should have some shared experiences with our audience; this makes it challenging to speak effectively to audiences with very different experiences from our own. Our goal as public speakers is to build upon shared fields of experience so that we can help audience members interpret our message.
Dialogic Theory of Public Speaking
Most people think of public speaking as engaging in a monologue where the speaker stands and delivers information and the audience passively listens. Based on the work of numerous philosophers, however, Ronald Arnett and Pat Arneson proposed that all communication, even public speaking, could be viewed as a dialogue (Arnett & Arneson, 1999). The is based on three overarching principles:
- Dialogue is more natural than monologue.
- Meanings are in people not words.
- Contexts and social situations impact perceived meanings (Bakhtin, 2001a; Bakhtin, 2001b).
Let’s look at each of these in turn.
Dialogue vs. Monologue
The first tenet of the dialogic perspective is that communication should be a dialogue and not a monologue. Lev Yakubinsky argued that even public speaking situations often turn into dialogues when audience members actively engage speakers by asking questions. He even claimed that nonverbal behavior (e.g., nodding one’s head in agreement or scowling) functions as feedback for speakers and contributes to a dialogue (Yakubinsky, 1997). Overall, if you approach your public speaking experience as a dialogue, you will be more actively engaged as a speaker and more attentive to how your audience is responding, which will, in turn, lead to more actively engaged audience members.
Meanings Are in People, Not Words
Part of the dialogic process in public speaking is realizing that you and your audience may differ in how you see your speech. Hellmut Geissner and Edith Slembeck (1986) discussed Geissner’s idea of responsibility, or the notion that the meanings of words should be mutually agreed upon by people interacting with each other (Geissner & Slembek, 1986). If you say the word “dog” and think of a soft, furry pet and your audience member thinks of the animal that attacked him as a child, the two of you perceive the word from very different vantage points. As speakers, we should do our best to craft messages that take our audience into account and use audience feedback to determine whether the meaning we intend is the one that is received. To be successful at conveying our desired meaning, we should know quite a bit about our audience so we can make language choices that will be the most appropriate for the context. Although we cannot predict how all our audience members will interpret specific words, we do know that—for example—using teenage slang when speaking to the audience at a senior center would most likely hurt our ability to convey our meaning clearly.
Contexts and Social Situations
Russian scholar Mikhail Bahktin (2001a, 2001b) notes that human interactions take place according to cultural norms and rules. How we approach people, the words we choose, and how we deliver speeches are all dependent on different speaking contexts and social situations. On September 8, 2009, President Barack Obama addressed school children with a televised speech (https://obamawhitehouse.archives.gov/the-press-office/remarks-president-a-national-address-americas-schoolchildren). If you look at the speech he delivered to kids around the country and then at his speeches targeted toward adults, you will see lots of differences. These dissimilar speeches are necessary because the audiences (speaking to kids vs. speaking to adults) have different experiences and levels of knowledge. Ultimately, good public speaking is a matter of taking into account the cultural background of your audience and attempting to engage your audience in a dialogue from their own vantage point.
Considering the of a public speech involves thinking about four dimensions: physical, temporal, social-psychological, and cultural (DeVito, 2009).
The of communication involves the real or touchable environment where communication occurs. For example, you may find yourself speaking in a classroom, a corporate board room, or a large amphitheater. Each of these real environments will influence your ability to interact with your audience. Larger physical spaces may require you to use a microphone and speaker system to make yourself heard or to use projected presentation aids to convey visual material.
How the room is physically decorated or designed can also impact your interaction with your audience. If the room is dimly lit or is decorated with interesting posters, audience members’ minds may start wandering. If the room is too hot, you will find people becoming sleepy. As speakers, we often have little or no control over our physical environment, but we always need to take it into account when planning and delivering our messages.
According to Joseph DeVito, the “has to do not only with the time of day and moment in history but also with where a particular message fits into the sequence of communication events” (DeVito, 2009). The time of day can have a dramatic effect on how alert one’s audience is. Don’t believe us? Try giving a speech in front of a class around 12:30 p.m. when no one’s had lunch. It is amazing how impatient audience members get once hunger sets in.
In addition to the time of day, we often face temporal dimensions related to how our speech will be viewed in light of societal events. Imagine how a speech on the importance of campus security would be interpreted on the day after a shooting occurred. Compare this with the interpretation of the same speech given at a time when the campus had not had any shootings for years, if ever.
Another element of the temporal dimension is how a message fits with what happens immediately before it. For example, if another speaker has just given an intense speech on death and dying and you stand up to speak about something more trivial, people may downplay your message because it does not fit with the serious tone established by the earlier speech. You never want to be the funny speaker who has to follow an emotional speech where people cried. Most of the time in a speech class, you will have no advance notice as to what the speaker before you will be talking about. Therefore, it is wise to plan on being sensitive to previous topics and be prepared to ease your way subtly into your message if the situation so dictates.
The dimension of context refers to “status relationships among participants, roles and games that people play, norms of the society or group, and the friendliness, formality, or gravity of the situation” (DeVito, 2009). You have to know the types of people in your audience and how they react to a wide range of messages.
The final context dimension Joseph DeVito mentions is the (DeVito, 2009). When we interact with others from different cultures, misunderstandings can result from differing cultural beliefs, norms, and practices. As public speakers engaging in a dialogue with our audience members, we should attempt to understand the cultural makeup of our audience so that we can avoid these misunderstandings as much as possible.
Each of these elements of context is a challenge for you as a speaker. Throughout the rest of the book, we will discuss how you can meet the challenges presented by the audience and context and become a more effective public speaker in the process.
Arnett, R. C., & Arneson, P. (1999). Dialogic civility in a cynical age: Community, hope, and interpersonal relationships. Albany, NY: SUNY Press.
Bakhtin, M. (2001a). The problem of speech genres. (V. W. McGee, Trans., 1986). In P. Bizzell & B. Herzberg (Eds.), The rhetorical tradition (pp. 1227–1245). Boston, MA: Bedford/St. Martin’s. (Original work published in 1953.).
Bakhtin, M. (2001b). Marxism and the philosophy of language. (L. Matejka & I. R. Titunik, Trans., 1973). In P. Bizzell & B. Herzberg (Eds.), The rhetorical tradition (pp. 1210–1226). Boston, MA: Medford/St. Martin’s. (Original work published in 1953).
Barnlund, D. C. (2008). A transactional model of communication. In C. D. Mortensen (Ed.), Communication theory (2nd ed., pp. 47–57). New Brunswick, NJ: Transaction.
DeVito, J. A. (2009). The interpersonal communication book (12th ed.). Boston, MA: Allyn & Bacon.
Geissner, H., & Slembek, E. (1986). Miteinander sprechen und handeln [Speak and act: Living and working together]. Frankfurt, Germany: Scriptor.
Mortenson, C. D. (1972). Communication: The study of human communication. New York, NY: McGraw-Hill.
Schramm, W. (1954). How communication works. In W. Schramm (Ed.), The process and effects of communication (pp. 3–26). Urbana, IL: University of Illinois Press.
Shannon, C. E., & Weaver, W. (1949). The mathematical theory of communication. Urbana, IL: University of Illinois Press.
West, R., & Turner, L. H. (2010). Introducing communication theory: Analysis and application (4th ed.). New York, NY: McGraw-Hill, p. 13.
Wrench, J. S., McCroskey, J. C., & Richmond, V. P. (2008). Human communication in everyday life: Explanations and applications. Boston, MA: Allyn & Bacon, p. 17.
Yakubinsky, L. P. (1997). On dialogic speech. (M. Eskin, Trans.). PMLA, 112(2), 249–256. (Original work published in 1923).
the person who is giving the speech
the speaker's use of verbal and nonverbal communication
the audience members listening to the speech
refers to the production of spoken language to send an intentional message to a listener
the transfer of information through the use of body language including eye contact, facial expressions, gestures and more
a wide range of distractions that can inhibit an audience member from accurately attending to a speaker’s speech
what a source does when “creating a message, adapting it to the receiver, and transmitting it across some source-selected channel” (Wrench, McCroskey & Richmond, 2008)
“sensing (for example, hearing or seeing) a source’s message, interpreting the source’s message, evaluating the source’s message, and responding to the source’s message” (Wrench, McCroskey & Richmond, 2008)
visual images or items to help the speaker communicate or clarify their message
the verbal and/or nonverbal communication conveyed by the speaker
when a receiver sends a message back to a source
basic premise of the transactional model is that individuals are sending and receiving messages at the same time
based on three overarching principles that dialogue is more natural than monologue, meanings are in people not words, and contexts and social situations impact perceived meanings
considering the context of a public speech involves thinking about four dimensions: physical, temporal, social-psychological, and cultural (DeVito, 2009)
involves the real or touchable environment where communication occurs
“has to do not only with the time of day and moment in history but also with where a particular message fits into the sequence of communication events” (DeVito, 2009)
refers to “status relationships among participants, roles and games that people play, norms of the society or group, and the friendliness, formality, or gravity of the situation” (DeVito, 2009)
final context dimension Joseph DeVito mentions; we interact with others from different cultures, misunderstandings can result from differing cultural beliefs, norms, and practices